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Short Term Visa

Temporary Visit Visa Application - Short Term Business Affairs

CKGS CHECKLIST FOR THE EMBASSY OF JAPAN – NEW DELHI (w.e.f September 2017)
(For Those With Nationalities Other Than China, Russia, CIS Countries, Georgia And Philippines)
REQUISITE DOCUMENTS FOR TEMPORARY VISIT VISA APPLICATION - SHORT TERM BUSINESS AFFAIRS
 (For Participation In Meetings, Business Affairs, Cultural Exchanges, Sports Exchanges Etc)

DOCUMENTS CHECKLIST

1

Purpose of Visit

(Participation in meetings, Business affairs (business liaison, business consultations, contract signing, after - sales service, market research), Cultural exchange, Sports exchange, etc.)

2

Provided by visa applicant

2.1 Valid Passport
2.2 1 Visa application form
2.3 1 Photo (Passport Size) (The photograph should be color with size 45mm&45mm, white background and printed on good quality paper. Photos with dark or patterned backgrounds will not be accepted.) For more information, please click https://www.jp.ckgs.in/photo-specification.html
2.4 Confirmation slip, certificate, or o ther documents to prove reservation of air or ship boarding ticket
2.5 Proof of sufficient funds t o defray all the expenses while in Japan
  • Travel requisition by employer or
  • Letter of mission or
  • Similar documents to above
2.6 Certificate of employment
2.7 A certificate of income or tax payment issued by a public agency for the last 2 financial years - In the absence of Income Tax Return, please give a declaration stating that Income Tax Return is not filed and provide updated 3 months bank statements

3

Prepared by inviting person/guarantor in Japan

3.1 Invitation Letter or either of the following documents to explain activities in Japan

Invitation Letter
  • A contract of transactions between companies
  • Conference materials
  • Materials on trading goods, etc
3.2 (When there are multiple applicants ) List of Visa Applicants

List of Visa Applicants
3.3 Itinerary during stay in Japan

Itinerary in Japan

4

Prepared by the guarantor who pays for the above - mentioned travel expenses

4.1 Letter of guarantee
4.2 A certified copy of the incorporation register
  • A stock exchange - listed company does not need to submit a copy of the incorporation register or an Details of the company /organization if it submits its quarterly corporate report.
  • When an individual is extending an invitation, submit the “Certificate of Employment” in lieu of a copy of the incorporation register or an overview of the C ompany/ Organization.

    OR

    An overview of Company / Organization


    For more detailed information, please go through https://www.mofa.go.jp/files/000121327.pdf

Please note - The above is only a guide to the documents you should provide with your visa application. The Embassy of Japan may request you for additional documents depending on your personal circumstances.

  1. Granting a visa is the sole discretion of the Embassy of Japan - New Delhi. CKGS has no role to play in it.
  2. Embassy may grant a Single Entry visa even if you apply under the Multiple Entry category.

Visa Fees and Service Charges including tax

Nationality Single Entry Visa Fees charged by Embassy CKGS
service Fees
Total Multiple Entry Fees charged by Embassy CKGS
service Fees
Total
INDIAN 510
per applicant
600
Per applicant
1,110
per applicant
510
per applicant
600
per applicant
1,110
per pplicant
All OTHER NATIONALITY( including Tibetan Yellow Passport Holders (Stateless) etc) 1840
per applicant
600
per applicant
2,440
per applicant
3,680
per applicant
600
per applicant
4,280
per pplicant

Optional Service Charges

Optional Service Package Rate, including tax, in local currency and in Rupees ()

Service Charges

Description

Price Per Application

Courier Passports will be returned by courier to address within Delhi 275 for the first 500 gms and further
100 for every additional 500 gms
Passports will be returned by courier to address within India 330 for the first 500 gms and further
100 for every additional 500 gms
Passports will be returned by courier to address anywhere in India on "Time definite Delivery: basis 385 for the first 500 gms and further
100 for every additional 500 gms
SMS 4 SMS alerts at various stages of the application Life cycle will be sent to the applicant's mobile number 100 per applicant
Form Filling CKGS staff will provide assistance to applicant to fill up the Visa Application Form 110 per passport
Photocopy Service /
Fax / Email
CKGS will arrange to download, print or take copy of documents for Visa application purpose 3 per page
Photo Booth Service CKGS will help applicant with photo booth service where photographs can be taken for Japan Visa application as per specification prescribed by Embassy 200 for 4 photos
** Note:
  • All the service fees and charges charged by CKGS are non refundable, even if the application is refused or withdrawn.
  • The fees mentioned above includes all taxes.
  • For Immediate Travel Cases: Please note that the normal processing time for a Business Visa is minimum 3 working days from the day the application is submitted to the Embassy. However, if there is an urgent travel requirement within the next three days, the applications can only be accepted at the CKGS Visa application centre with an E-mail on centremanagerjapan@ckgs.com or a duly signed letter submitted acknowledging the acceptance of minimum three working day’s processing time condition.
    CKGS Japan Visa Application centre requires this E-mail / Letter of acknowledgment from the Applicant/Company Representative/Authorized signatory of the company before the applications are submitted reasoning out on the urgency. The Email / Letter should also mention that CKGS has informed the applicant about the minimum timeframe of 3 working days and that the Embassy may take longer time. There is no guarantee that they will get their visa before their travel.
    Please note that the E-mail / Letter nowhere guarantees early Visa as the time taken is minimum 3 working days. It is at the sole discretion of the Embassy and CKGS has no role to play in the decision making process.